Minutes from the ALAMW KUDOS Meeting

KUDOS
Boston Public Library
January 16, 2010

Present: John Brice/Crawford County/4 years on Koha/currently no vendor; Ian Walls/live on Koha since 9/1/09, Emily Alling/Vt./on the verge of committing to migrate;  Nora Blake/Masscat manager/statewide multi-type 80+ libraries, 40 use full Koha; Stephanie Chase/Stowe PL and coordinator of Vermont consortium that is migrating/Bywater; Melissa Stockton/consultant/working with Colorado Library Consortium;  Valerie Horton/Executive director of CLC/8 libraries live, 20 more coming up/LibLime, multi-type/Jon Mark Bolthouse & Vicki Teal Lovely/SCLS/consortium of 41 public libraries going live in September/LibLime;  Barbara Blumford/PTFS; Jim  Minges/NEKLS director, live 1 ½ years, 31 public libraries/LibLime;  Tracy O’Brian & Eva Reading/Facing History and Ourselves, Mass./live on LEK this week. Thomas Dukleth/developer for LibLime  and PTFS.

1. Meeting called to order by John Brice at 3:05pm.
2. Welcome and intros (see above)
3. Introduction of officers: John Brice (President), Ian Walls (Vice President), Vicki Teal Lovely (Secretary), David Schuster (Treasurer, not present)
4. History: KUDOS began meeting about 4 or 5 years ago.  KUDOS is registered as an organization, but still need to apply for 501c3.  Today we need to get mission statement/name and how we operate finalized.  We don’t want to collect dues, etc. until we have official non-profit status.  The idea of regional Koha users groups originated at Kohacon in Marseille, France.  Joshua Ferraro of LibLime came up with the name KUDOS. The original idea was that users and developers would get together.  The IRS has tightened up regulations on organizations where some members make a profit.  We need to mail in a conflict of interest statement.  Having vendors vote on things goes against current regulations.  Developers could be let in on a less-than-full basis.  Discussion ensued regarding conflict of interest.
5. Name: KUDOS is what is used in the organization application papers, don’t need to worry about what the acronym means.
6. Membership: Vendors may participate in developing specifications. Vendors may give a presentation and then must leave for the deliberation. Vendors may not vote.  Much discussion.

V. Horton called the question to vote on the membership definitions as presented by the board of directors.  2^nd by N. Blake. Discussion. Motion withdrawn by V. Horton, 2^nd by N. Blake.

J. Minges moved to accept the following Membership benefits: vote on administrative budget, vote to appoint members to board, vote to appoint members to development committee, annual meeting, newsletter and website access to shared member services. All members must abide by the conflict of interest policy.  2^nd by N. Blake.  Motion passed.

N. Blake moved to approve Membership definition as an institution in North American with an installation of Koha.  2^nd by J. Minges. Motion passed.

V. Horton moved to approve Mission as presented by Board. 2^nd by N. Blake.  Motion passed.

V. Horton moved to approve the bylaws once they are amended with the changes we passed today.  2^nd by J. Minges. Motion passed.  A committee will be formed to review the bylaws.

1. Communication. There is a KUDOS blog.  We will continue to post minutes and other documents to kudos.koha.org.  Do we need a separate mailing list? We will post all communication to koha-l.
2. Dues structure.  The dues and membership structure will be worked up by the board of directors. A suggestion was to have single, consortia, vendor and individual memberships.  This would not preclude an individual library in a consortium from joining.
3. Thanks go to Nora Blake for reserving the room at Boston Public Library.
4. Meeting adjourned at 4:30pm by John Brice.

Minutes submitted by Vicki Teal Lovely, Secretary